Begin Scanning a Jive App

To begin scanning a Jive app:
  1. Add the Jive app.
    1. From the Aperture Dashboard, Add a Cloud App.
    2. Select Jive.
      jive-tile-frame.png
    3. Connect to Jive Account. You must be a Jive community administrator to add a Jive app to the Aperture service.
    4. Add the Jive URL for your instance. For example, https://acmecorp.jiveon.com
    5. Add a Client ID and Client Secret. Copy the client ID and client secret from the Jive Add-On management settings page.
    6. Click OK.
    7. Click Allow to allow Aperture access to your Jive account.
      Upon successful authentication using an account with the appropriate privileges, the new Jive app is added to the list of Cloud Apps as Jive n, where n is the number of Jive app instances you have connected to the Aperture service. For example, if this is the second Jive app you have added to the Aperture service, the name displays as Jive 2.
  2. Give a descriptive name to this app instance.
    1. Select the Jive n link on the Cloud Apps list.
    2. (Optional) Enter a descriptive Name to differentiate this instance of Jive from other instances you are securing.
    3. Click Done to save your changes.
  3. Define global scan settings.
  4. Add policy rules.
    When you add a new cloud app, the Aperture service automatically adds it to the default policy rules.
    As a best practice, consider the business use and associated risks for the application and evaluate whether you want to Add a New Policy Rule for Content to look for risks unique to the new app.
  5. (Optional) Configure or edit a data pattern.
    When you add a new cloud app, the Aperture service automatically scans the app against the default data patterns and displays the match occurrences. You can Configure Data Patterns to identify specific strings of text, characters, words, or patterns to make it possible to find all instances of text that match a data pattern you specify.
  6. Start scanning the new app for risks.
    1. Select SettingsCloud Apps & Scan Settings.
    2. In the Cloud Apps row that corresponds to the new Jive app you just added, select ActionsStart Scanning.
      The status changes to Scanning. The Aperture service starts scanning assets in the associated Jive app and begins identifying incidents.
      Assets scanned by Jive include: Discussions, Uploaded Files, Documents, Blog Posts, Events, and Ideas. Other asset types are not scanned.
      Depending on the number of Jive users and assets, it may take some time for the Aperture service to complete the process of discovering all assets and users. However, as soon as you begin to see this information populating in the Aperture web interface, you can begin to Assess Incidents.
  7. Monitor the results of the scan.
    As the Aperture service starts scanning files and matching them against enabled policy rules, Monitor Scan Results on the Dashboard to verify that your policy rules are effective.
    Monitoring the progress of the scan during the discovery phase allows you to Fine-Tune Policy to modify the match criteria and ensure better results.

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