Use Faceted Search to Filter Assets
Learn how to use faceted search on Aperture to investigate and view details about incidents discovered when scanning your SaaS applications.
In addition to the highlights from the Dashboard, the Aperture service provides visibility into all assets in your managed SaaS applications. Search provides you with different views to help you find the incidents that are most important to you. You can view incidents by user to see if any of your users (or external collaborators) have a history of misuse or you can view all incidents for a specific file type. You can also use search to simplify the remediation process and to determine if you should Fine-Tune Policy. For example, you can find PII violations with external exposure, assign issues to an administrator, and send an email to the owners—all in one streamlined workflow.
- Select ExploreAssets to view any scanned
assets. By default, Aperture displays the Exposure, Type, Item Name, Owner, and Content columns but you can add additional columns such as Creator, Owner Email, Creator Email, Date Created, Date Updated, and File Type.
- Use the facets to narrow your search results.Dropbox folders do not have metadata for the creation or updated date, preventing search filters other than Any Date to return these folders. However, you can still search for individual files within a folder by a creation or last modified date.
- Select one or more of the following facets
to create your search expression. With multiple filters, the Aperture
service performs a logical AND search and rounds up the asset total
in the search results.
If you want investigate incidents associated with a specific cloud application, select IncidentsAssets, and select the cloud app from Cloud Apps to view a list incidents along with the policy rule violation.
- Enter the filename (or part of the filename), folder name, or email address in the Search box to find an item. To find specific users or Collaborators, enter their full email address.
- Date—The date range of the exposure. Choices include any date, past year, past month, and past week (default).
- Cloud App (instance name)—Assets associated with each instance of a cloud application.
- Policy Rules—Data pattern types available for scanning assets. Click to select the data patterns in which you are interested. For example, you can filter on assets that are sensitive documents with PII violations.
- Content—Lists the six predefined data pattern content categories, and Uncategorized for violations that are not associated with a specific data pattern.
- Exposure Level—Details about shared assets and who can access and view the asset.
- Buckets—Lists the number of assets associated to a bucket.
- Shared With—Select users or collaborators with access to shared assets. To see a list of shared assets, you can filter Trusted Users (those with internal domains), Untrusted Users (those with external domains), and Anyone Except Trusted Users (anyone other than a trusted user).
- Top Owners—Users who own the highest number of assets.
- Top Creators—Users who created the highest number of assets.
- Shared with Domains—Lists the domains with the highest number of sharing listed in order.
- File Type—File formats of the assets that reside in the cloud applications.
- Select one or more of the following facets to create your search expression. With multiple filters, the Aperture service performs a logical AND search and rounds up the asset total in the search results.
- Download your current view into a CSV file.When you download asset details to review offline, additional information such as external and internal collaborators, file size, and parent folder are included in the CSV file.
- Click Advanced to use RegEx to perform Advanced Searches.
Monitor Scan Results on the Dashboard
Review the scan results reported by the Aperture service on a single dashboard. ...
Secure Cloud Apps
Use the Aperture service to have visibility into and control over how your users are accessing and sharing data across SaaS applications. ...
What is an Incident?
The Aperture service identifies and sets the state and category for each incident discovered during the scanning of your assets. ...
Use Advanced Search Expressions
Perform a more detailed search of incidents on Aperture using advanced search expressions. ...
New Features Introduced in October 2016
New Features Introduced in October 2016 The following table provides a snapshot of new features introduced for Aperture™ in October 2016. Refer to the Aperture ...
Configure Aperture Global Scan Settings
Define internal domains, add trusted users and domains, configure acceptable levels of asset exposure, and set the time zone and language for Aperture. ...
Assess Incidents When you first add a new SaaS application, the Aperture service goes through a discovery phase where it compares the enabled data patterns ...
Security Controls Incident Details
Security Controls Incident Details The Aperture service scans and analyzes email assets, settings, and user behavior and applies Security Control policies to identify exposures, risky ...
View Asset Details
Learn about how the Aperture service displays detailed information about an asset violating a policy rule. ...