Use Faceted Search to Filter Assets
Table of Contents
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- What’s Data Security?
- Navigate To Data Security in Cloud Management Console
- Activate Data Security on the Hub
- Access Data Security for Standalone SaaS Security
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- Allowed List of IP Addresses
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- Begin Scanning an Amazon Web Services App
- Begin Scanning a Bitbucket Cloud App
- Begin Scanning a Box App
- Begin Scanning a Cisco Webex Teams App
- Begin Scanning a Citrix ShareFile App
- Begin Scanning a Confluence App
- Begin Scanning a Confluence Data Center App
- Begin Scanning a Dropbox App
- Begin Scanning a GitHub App
- Begin Scanning a GitHub V2 App
- Begin Scanning a Gmail App
- Begin Scanning a Google Cloud Storage App
- Begin Scanning a Google Drive App
- Begin Scanning a Jira Cloud App
- Begin Scanning a Jira Data Center App
- Begin Scanning a Microsoft Azure Storage App
- Begin Scanning a Microsoft Exchange App
- Begin Scanning Microsoft Office 365 Apps
- Begin Scanning a Microsoft Teams App
- Begin Scanning a Salesforce App
- Begin Scanning a ServiceNow App
- Begin Scanning a Slack for Enterprise Grid App
- Begin Scanning a Slack Enterprise App
- Begin Scanning a Slack for Pro and Business App
- Begin Scanning a Workday App (Beta)
- Begin Scanning a Yammer App
- Begin Scanning a Zendesk App
- Begin Scanning a Zoom App
- Reauthenticate to a Cloud App
- Verify Permissions on Cloud Apps
- Start Scanning a Cloud App
- Stop Scanning a Cloud App
- Rescan a Managed Cloud App
- Delete Cloud Apps Managed by Data Security
- API Throttling
- Configure Classification Labels
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- SaaS Security with Enterprise DLP
- Predefined Data Patterns on Data Security
- Proximity Keywords
- Confidence Levels
- Shared Data Profiles and Data Patterns
- Modify a Predefined Data Pattern
- Create a Custom Data Profile
- Add a File Property Data Pattern
- Create a Custom Data Pattern
- Use Exact Data Matching (EDM)
- Enable or Disable a Machine Learning Data Pattern
- Configure WildFire Analysis
- Configure Regular Expressions
- Enable or Disable a Data Pattern
- View and Filter Data Pattern Match Results
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- What is an Incident?
- Assess New Incidents on Data Security
- View Asset Details
- Filter Incidents
- Security Controls Incident Details
- Track Down Threats with WildFire Report
- Track Down Threats with AutoFocus
- Customize the Incident Categories
- Close Incidents
- Download Assets for Incidents
- View Asset Snippets for Incidents
- Analyze Inherited Exposure
- Email Asset Owners
- Modify Incident Status
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- What is a Data Violation?
- Assess New Data Violations on Data Security
- Configure Data Violation Alerts on Data Security
- Filter Data Violations on Data Security
- View Asset Snippets for Data Violations on Data Security
- View Data Violation Metrics on Data Security
- Modify Data Violation Status on Data Security
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- What’s SaaS Security Inline?
- Navigate To SaaS Security Inline
- SaaS Visibility for NGFW
- SaaS Visibility and Controls for NGFW
- SaaS Visibility for Prisma Access
- SaaS Visibility and Controls for Panorama Managed Prisma Access
- SaaS Visibility and Controls for Cloud Managed Prisma Access
- Activate SaaS Security Inline for NGFW
- Activate SaaS Security Inline for VM-Series Firewalls with Software NGFW Credits
- Activate SaaS Security Inline for Prisma Access
- Connect SaaS Security Inline and Cortex Data Lake
- Integrate with Azure Active Directory
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- SaaS Policy Rule Recommendations
- App-ID Cloud Engine
- Guidelines for SaaS Policy Rule Recommendations
- Predefined SaaS Policy Rule Recommendations
- Apply Predefined SaaS Policy Rule Recommendations
- Create SaaS Policy Rule Recommendations
- Delete SaaS Policy Rule Recommendations
- Enable SaaS Policy Rule Recommendations
- Modify Active SaaS Policy Rule Recommendations
- Monitor SaaS Policy Rule Recommendations
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- Enable Automatic Updates for SaaS Policy Rule Recommendations on Cloud Managed Prisma Access
- Import New SaaS Policy Rule Recommendations on Cloud Managed Prisma Access
- Update Imported SaaS Policy Rule Recommendations on Cloud Managed Prisma Access
- Remove Deleted SaaS Policy Rule Recommendations on Cloud Managed Prisma Access
- Manage Enforcement of Rule Recommendations on NGFW
- Manage Enforcement of Rule Recommendations on Panorama Managed Prisma Access
- Change Risk Score for Discovered SaaS Apps
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- Onboarding Overview for Supported SaaS Apps
- Onboard an Aha.io App to SSPM
- Onboard an Alteryx Designer Cloud App to SSPM
- Onboard an Aptible App to SSPM
- Onboard an ArcGIS App to SSPM
- Onboard an Articulate Global App to SSPM
- Onboard an Atlassian App to SSPM
- Onboard a BambooHR App to SSPM
- Onboard a Basecamp App to SSPM
- Onboard a Bitbucket App to SSPM
- Onboard a BlueJeans App to SSPM
- Onboard a Box App to SSPM
- Onboard a Bright Security App to SSPM
- Onboard a Celonis App to SSPM
- Onboard a Cisco Meraki App to SSPM
- Onboard a ClickUp App to SSPM
- Onboard a Confluence App to SSPM
- Onboard a Contentful App to SSPM
- Onboard a Convo App to SSPM
- Onboard a Couchbase App to SSPM
- Onboard a Coveo App to SSPM
- Onboard a Crowdin Enterprise App to SSPM
- Onboard a Customer.io App to SSPM
- Onboard a Databricks App to SSPM
- Onboard a Datadog App to SSPM
- Onboard a DocHub App to SSPM
- Onboard a DocuSign App to SSPM
- Onboard a Dropbox Business App to SSPM
- Onboard an Envoy App to SSPM
- Onboard an Expiration Reminder App to SSPM
- Onboard a Gainsight PX App to SSPM
- Onboard a GitHub Enterprise App to SSPM
- Onboard a GitLab App to SSPM
- Onboard a Google Analytics App to SSPM
- Onboard a Google Workspace App to SSPM
- Onboard a GoTo Meeting App to SSPM
- Onboard a Grammarly App to SSPM
- Onboard a Harness App to SSPM
- Onboard a Hellonext App to SSPM
- Onboard an IDrive App to SSPM
- Onboard an Intercom App to SSPM
- Onboard a Jira App to SSPM
- Onboard a Kanbanize App to SSPM
- Onboard a Kanban Tool App to SSPM
- Onboard a Kustomer App to SSPM
- Onboard a Lokalise App to SSPM
- Onboard a Microsoft Azure AD App to SSPM
- Onboard a Microsoft Exchange App to SSPM
- Onboard a Microsoft OneDrive App to SSPM
- Onboard a Microsoft Outlook App to SSPM
- Onboard a Microsoft Power BI App to SSPM
- Onboard a Microsoft SharePoint App to SSPM
- Onboard a Microsoft Teams App to SSPM
- Onboard a Miro App to SSPM
- Onboard a monday.com App to SSPM
- Onboard a MongoDB Atlas App to SSPM
- Onboard a MuleSoft App to SSPM
- Onboard a Mural App to SSPM
- Onboard an Office 365 App to SSPM
- Onboard Office 365 Productivity Apps to SSPM
- Onboard an Okta App to SSPM
- Onboard a PagerDuty App to SSPM
- Onboard a RingCentral App to SSPM
- Onboard a Salesforce App to SSPM
- Onboard an SAP Ariba App to SSPM
- Onboard a ServiceNow App to SSPM
- Onboard a Slack Enterprise App to SSPM
- Onboard a Snowflake App to SSPM
- Onboard a SparkPost App to SSPM
- Onboard a Tableau Cloud App to SSPM
- Onboard a Webex App to SSPM
- Onboard a Workday App to SSPM
- Onboard a Wrike App to SSPM
- Onboard a YouTrack App to SSPM
- Onboard a Zendesk App to SSPM
- Onboard a Zoom App to SSPM
- Onboarding an App Using Azure AD Credentials
- Onboarding an App Using Okta Credentials
- Delete SaaS Apps Managed by SSPM
Use Faceted Search to Filter Assets
Learn how to use faceted search on
Data Security
to investigate and view details about assets discovered when scanning
your SaaS applications.The SaaS Security web interface provides faceted
search to help you investigate and view details about assets discovered
when scanning your SaaS applications.
We are in the process
of replacing SaaS
Security DLP (Classic) with SaaS Security DLP.
During this process, use the topic that matches your tenant. If
you purchased SaaS Security with Enterprise DLP Add–on,
opted in for a trial of SaaS
Security with Enterprise DLP Add–on, or have a new tenant with SaaS
Security DLP, use Use Faceted Search to Filter Assets; otherwise,
use Use Faceted Search to Filter Assets—SaaS Security DLP (Classic).
Use Faceted Search to Filter Assets—SaaS Security DLP (Classic)
In addition to the highlights from the Dashboard,
Data Security
provides visibility into all assets in your managed
SaaS applications. Search provides you with different views to help
you find the incidents that are most important to you. For example,
search to:- View incidents by user to determine if specific users (or external collaborators) have a history of misuse.
- View all incidents for a specific file type.
- Simplify the remediation process and determine if you should Fine-Tune Policy. For example, you can find PII violations with external exposure, assign issues to an administrator, and send an email to the owners—all in one streamlined workflow.
If you
cannot locate the incidents you need with a faceted search, perform
an advanced search.
- To perform a faceted search, go to.Data SecurityData AssetsBy default,Data Securitydisplays a set of columns, but you can add additional columns to customize your default view.
- Use the filters to narrow your search results.Dropbox folders do not have metadata for the creation or updated date, preventing search filters other than Any Date to return these folders. However, you can still search for individual files within a folder by a creation or last modified date.
- Select one or more of the following facets to create your search expression. With multiple filters,Data Securityperforms a logicalANDsearch and rounds up the asset total in the search results.
- Enter the filename (or part of the filename), folder name, or email address in theSearchbox to find an item. To find specific users or Collaborators, enter their full email address.
- Date—The date range of the exposure. Choices include any date, past year, past month, and past week (default).
- Cloud App(instance name)—Assets associated with each instance of a cloud application.
- Policy Rules—Data pattern types available for scanning assets. Click to select the data patterns in which you are interested. For example, you can filter on assets that are sensitive documents with PII violations.
- Content—Lists the predefined data pattern content categories, andUncategorizedfor violations that are not associated with a specific data pattern.
- Exposure Level—Details about shared assets and who can access and view the asset.
- Buckets—Lists the number of assets associated to a bucket.
- Shared With—Select users or collaborators with access to shared assets. To see a list of shared assets, you can filterTrusted Users(those with internal domains),Untrusted Users(those with external domains), andAnyone Except Trusted Users(anyone other than a trusted user).
- Top Owners—Users who own the highest number of assets.
- Top Creators—Users who created the highest number of assets.
- Shared with Domains—Lists the domains with the highest number of sharing listed in order.
- File Type—File formats of the assets that reside in the cloud applications.
If you want investigate incidents associated with a specific cloud application, select, and select the cloud app fromIncidentsAssetsCloud Appsto view a list incidents along with the policy rule violation.
- (Optional) Export this data to a CSV file to review the asset details offline.
- ClickAdvancedto use RegEx to perform Advanced Searches.
Use Faceted Search to Filter Assets
In addition to the highlights from
the Dashboard,
Data Security
provides visibility into all
assets in your managed SaaS applications. Search provides you different
views to help you:- Find the incidents that are most important to you.
- Simplify the remediation process. For example, you can find PII violations with external exposure, assign issues to an administrator, and send an email to the owners—all in one streamlined workflow.
- Explore the assets to determine if you should Fine-Tune Policy.
Use the filters to narrow your search
results.
If
you cannot locate the incidents you need with a faceted search,
perform an advanced search.
Additionally, you can use faceted search to filter user activity
for assets.
Search by Filename, User, or Email
You can view incidents by user to determine
if specific users (or external collaborators) have a history of misuse.
Use the Search box to search for an item by:
- filename (or part of the filename)
- folder name
- email address
- full name of user or collaborator
- user or collaborator email address
- Selectto view any scanned assets.ExploreAssets
- Enter your text toSearchfor the item.
Show and Hide by Asset Metadata
By default,
Data Security
displays asset
metadata in a subset of the columns provided. You can customize
your view based on your audit needs.- To show and hide by Asset Metadata, go to.Data SecurityData Assets
- In Column Selector, select the columns you wantData Securityto display.
Filter by Asset Metadata and Data Exfiltration Detection
Data Security
enables you to apply filters
so your assets. Your assets can be filtered by:- asset metadata—basic information about the asset such as date, owner, creator, cloud app, and file type.
- data exfiltration detection—method by which the asset was made visible such as data pattern, data profile, exposure level, and policy rule.
When you specify more than one filter
at a time,
Data Security
aggregates the data (performs a logical AND
search)
and rounds up the asset total in the search results.- To do this, go to.Data SecurityData Assets
- Expand the filter type and select your desired filter options.Wait a few seconds forData Securityto return the filter results, depending on the number of assets. The numbers to the right of each filter option reflects the total number of assets included in the filter results.FilterDescriptionDate—Date range of the exposure. Default isPast Week.Dropbox folders do not have metadata for the creation or updated date, preventing search filters other than Any Date to return these folders. However, you can still search for individual files within a folder by a creation or last modified date.Cloud App—Assets associated with each instance of a cloud application.Policy Rules—Data pattern types available for scanning assets. Click to select the data patterns in which you are interested. For example, you can filter on assets that are sensitive documents with PII violations.Data Pattern—Lists the violations associated with the predefined data pattern.Data Profiles—Lists the violations associated with the data profile.Exposure Level—Details about shared assets and who can access and view the asset.With the exception ofUnknown, which is used exclusively to search for assets, you can use these Exposure Levels as match criteria when you define policies.Unknownonly applies to AWS S3 buckets: in some cases,Data Securityis not able to calculate exposure for an S3 bucket and, therefore, records such assets accordingly.Buckets—Lists the assets associated with an AWS S3 bucket.Shared With—Select users or collaborators with access to shared assets. To see a list of shared assets, you can filterTrusted Users(those with internal domains),Untrusted Users(those with external domains), andAnyone Except Trusted Users(anyone other than a trusted user).Top Owners—Users who own the highest number of assets.Top Creators—Users who created the highest number of assets.Shared with Domains—Lists the domains with the highest number of sharing listed in order.File Type—Top 20 supported file formats of the assets and directly correlates with the asset’s details (Type icon).Data Securitydetermines the file extension based on the string that trails the last dot (.) in the file name. Additionally:
- message—Chat message for applicable SaaS apps.
- apperture_other—Unrecognizable file type. If the file type does not have a dot (.) in the file name,Data Securityassigns this other file type.