Change Sharing

Learn how SaaS Security API tracks and controls file sharing.
SaaS applications make it easy for users to collaborate and share information in the cloud. However, tracking and controlling the different types of sharing in all cloud apps you sanction to ensure that your private data is not exposed can be challenging. This is why the View Asset Details and Security Controls Incident Details identify all the different ways that an asset is shared. In some cases, SaaS Security API identifies an asset as a risk because it contains sensitive or private keywords or data and you can simply modify how the asset is shared to eliminate the risk.
Types of sharing that might pose a risk include the following:
  • Public share settings
    —The asset is publicly indexed on Google or it is stored in a public repository.
  • Shared links
    —The owner created a public link, vanity URL, or password-protected link for direct access to the asset.
  • External collaboration
    —The owner shared the asset with users outside of your organization.
  • Company-wide collaboration
    —The owner created a company-wide URL that gives anyone in the company direct access to the asset.
  • Internal collaboration
    —The owner shared the asset with internal users.
When you Add a New Asset Rule, you can automatically change sharing to remove links and external collaborators. Choices include:
  • Remove public link
    • Only remove direct links
      —Remove any links on the asset that allow the asset to be publicly accessed. Only the link on the asset is removed, keeping in mind that, for some cloud apps, the asset might be exposed due to inheritance from parent folders.
    • Remove public links on parent folders if necessary
      —Remove any public links on the asset and, for some cloud apps, any public links on parent folders that contain the asset.
  • Remove external collaborators - Only available for Google Drive
    • Only remove direct external collaborators
      —Remove
      all
      external collaborators that have access to the Google Drive asset, keeping in mind that the collaborators might still have access due to inheritance from parent folders. External collaborators are those that are outside your organization as identified by their domains.
    • Remove external collaborators on parent folders if necessary
      —Remove
      all
      external collaborators that have access the Google Drive asset and any parent folder that contains the asset. External collaborators are those that are outside your organization as identified by their domains.
When public links are automatically removed on an asset, you can send the asset owner a Remediation Email Digest that describes the changes that were made (
Actions Taken
).
You can change sharing for assets automatically when you Add a New Asset Rule, or you can open View Asset Details or Security Controls Incident Details and select
Autoremediate
Change Sharing
to manually change sharing for an asset.

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