Focus

SaaS Security Administrator's Guide

Create a Custom Email Template

Table of Contents

Learn how to create a custom email template.

Custom email templates save you time and enable you to define consistent messages:

When you email asset owners, you can create email templates so that you don’t need to compose each email separately for each notification you send.

All administrators who assess and remediate risks can use the same templates and thereby reflect one voice.

By default, there is one predefined email template named

Sensitive file in public folder

that you can use as is or modify. You can also create additional templates as needed.

When you create a template, use the following variables in the

Subject

and

Body Text

fields of the template.

Data Security

automatically replaces the specific values from the risk details before sending the email to the asset owner.

Template Variable	Description
{AdminName}	The Name associated with your admin account.
{CloudAppName}	The cloud app in which Data Security identified the risk.
{FileOwnerName}	The cloud app user who owns the asset identified as at risk.

Use the following procedure to create an email template:

To create a custom email template, go to

Settings

Workflow Settings

Email Configuration

Add Template

Enter a descriptive

Template Name

to help administrators understand when to use the template.

(Optional) Enter the

Subject

and

Body Text

to include in every email notification that uses this template. You can use any of the template variables in either of these fields.

(Optional) Select

Include logo in the email footer

Save

the template.

You can now use the template to email the file owner.