Create a Custom Email Template

To save you time when you email the file owner, you can create email templates so that you don’t have to compose each email separately for each notification you send. This also allows you to define consistent messages. All administrators who assess and remediate risks can use these templates. By default, there is one predefined email template named Sensitive file in public folder that you can use as is or modify. You can also create additional templates as required.
When creating the template, you can use the following variables in the Subject and Body Text fields of the template. The Aperture service will automatically replace the specific values from the risk details before sending it to the recipient.
Template Variable
Description
{AdminName}
The Name associated with your admin account.
{CloudAppName}
The cloud app in which the Aperture service identified the risk.
{FileOwnerName}
The cloud app user who owns the asset identified as at risk.
Use the following procedure to create an email template:
  1. Select SettingsEmail Templates.
  2. Add Template.
  3. Enter a descriptive Template Name to help administrators understand when to use the template.
  4. (Optional) Enter the Subject and Body Text to include in every email notification that uses this template. You can use any of the template variables in either of these fields.
  5. (0ptional) To include a logo as part of the email, select Include logo in the email footer. Refer to Configure the Email Alias and Logo for Sending Notifications for details.
  6. Specify whether to Include Fix and Close buttons in emails generated using this template by selecting or clearing this option.
  7. Save the template.
  8. You can now use the template to email the file owner.

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