Begin Scanning a Gmail App

To begin scanning a Gmail app:
  1. Enable the privileges required for communication between the Aperture service and the Gmail app.
    To establish communication between the Aperture service and the Gmail app, confirm the following:
    • The Google administrator account has administrative privileges to read, write, and relocate assets in the app.
    • The app is enabled for API access. API access provides visibility into the assets in Gmail and allows the Aperture service to monitor the sharing of assets.
    • Ensure that the Google administrator email domain matches the existing domain in Aperture. For domain exceptions, contact customer support.
  2. Add the Gmail app.
    1. From the Aperture Dashboard, Add a Cloud App.
    2. Select Gmail and enter the email address for the Google account with administrative privileges.
      gmail-tile.png
    3. Connect to Gmail Account.
    4. Enter the account password on the Google page to which you are redirected.
      Upon successful authentication, the new Gmail app is added to the list of Cloud Apps as Gmail n, where n is the number of Gmail app instances that you have connected to the Aperture service, for example Gmail 1.
  3. Define global scan settings.
  4. Add policy rules.
    When you add a new cloud app, the Aperture service automatically scans the app against the default data patterns and displays the match occurrences. As a best practice, consider the business use of your app to determine whether you want to Add a New Policy Rule for Content to look for risks unique to the new app.
  5. Define security controls scan settings.
  6. (Optional) Configure or edit a data pattern.
    When you add a new cloud app, the Aperture service automatically scans the app against the default data patterns and displays the match occurrences. You can Configure Data Patterns to identify specific strings of text, characters, words, or patterns to make it possible to find all instances of text that match a data pattern you specify.
  7. Start scanning the new Gmail app for risks.
    1. Select SettingsCloud Apps & Scan Settings.
    2. In the Cloud Apps row that corresponds to the new Gmail app, select ActionsStart Scanning.
  8. Monitor the results of the scan.
    As the Aperture service starts scanning files and matching them against enabled policy rules, Monitor Scan Results on the Dashboard to verify that your policy rules are effective.
    Monitoring the progress of the scan during the discovery phase allows you to Fine-Tune Policy to modify the match criteria and ensure better results.

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